Add payment requests to a cheque run

Adding approved payment requests to a cheque run enables you to generate a PDF file of the cheques for those payments using an offline process. You can generate up to 1,000 cheques per cheque run.

Subscription

Accounts Payable

User type

Business

Permissions

Add to a cheque run: Run

  1. Go to Accounts Payable > All > Cheques > Cheque run.

  2. Beside the appropriate cheque run, select Add to cheque run.

  3. On the Add to cheque run page, set any of the filter options to add the appropriate payment requests to the cheque run:

    • : To limit by the from which the payments are to be made.
    • Supplier type: To limit by the type of supplier.
    • Supplier from and Supplier to: To limit to a specific supplier or range of suppliers.

  4. Optionally, if you created the cheque run at the top level, you can include entity-level payment requests using either the Entity field or the Add entity level cheques option.

    By default, only payment request that were generated at the top level are included in a top-level cheque run.

    • Select an Entity if you want to filter for payment requests created in the entity you select. This option excludes top-level payment requests.
    • Select Add entity level cheques if you want to filter for payment requests created at both the top level and entity level. This option includes payment requests from all entities.

  5. To limit the addition of payment requests by a specific time period, use one of the following options:

    • Cheque period and As of date.
    • Start date and End date.
  6. Select Add.

Sage Intacct adds all approved payment requests that fit the filter options to the selected cheque run, up to 1,000 approved payment requests.

Field descriptions: Add to cheque run page

FieldDescription

Cheque run

The name of the cheque run to add the payment requests to.

The that was selected for the payment request on the Pay AP purchase invoicespage.

Supplier type

The supplier type to filter by.

Supplier from

The opening supplier of a supplier range to filter by. When you add a supplier to Supplier From, the same supplier automatically appears in Supplier To. This automatically sets a filter for a single supplier.

Supplier to

The closing supplier of a supplier range to filter by.

Entity

Adds cheques for payment requests created within this entity. Top-level payment requests are not selected. This option cannot be used in combination with Add entity level cheques.

Add entity level cheques

Includes cheques for payment requests created at the entity level (for any entity) in addition to top-level payment requests.

Cheque period

A standard time period such as current month, current quarter, and so on. Select Cheque period and a standard accounting period and then enter an As of date from which Intacct calculates the corresponding time period.

As of date

The date from which the reporting period is calculated. Default is current date.

Start date

The opening date of a date range to filter by.

End date

The closing date of a date range to filter by.