Billing schedules—Evergreen contracts

Related information

Related topics

• Evergreen recurring billing periods FAQs
• Generate Invoices—Contracts
• Evergreen templates—Contracts
• Contracts
• Contract lines

An evergreen contract does not have an end date.

A billing schedule shows when a contract line's Flat/Fixed amount for the corresponding recurring billing period is expected to be invoiced. When the invoice is generated, the billing schedule shows the date the invoice posted, the exchange rate associated with the invoice date (if applicable), and the document number.

About recurring billing periods

Each evergreen contract line's recurring billing period is based on the following factors:

• The contract's start date determines the numeric calendar day that each recurring billing period starts.

  For example, if the contract start date is March 4, then recurring billing periods will start on the 4th of the applicable month.

• The contract line's billing frequency determines the recurring billing period interval. The options are Monthly, Quarterly, or Annually.

When you add a contract line to an evergreen contract, the contract line start date determines when the first recurring billing period is for that contract line. The contract line start date for period 1 can be any date within the "In progress" recurring billing period. Intacct sets the contract line start date for subsequent periods to the applicable recurring billing period start date.

The contract line end date indicates the end of the recurring billing period in which the contract line start date falls. You cannot change the contract line end date.

The following are some examples of how Intacct determines recurring billing periods. By default, Intacct schedules the billing for each recurring billing period on the contract line start date.

See the Evergreen recurring billing period FAQ for more information.

View a billing schedule

Do one of the following:

• Go to Contracts > All > Billing > Generate invoices, enter the applicable filter criteria, select Preview, then select the link in the Amount column for the desired billing line.
• Open the applicable contract, select the contract line item, select Show details, and select View schedule in the Billing section.

Edit the billing schedule

The billing schedule associated with evergreen contract lines only shows one scheduled billing event for the corresponding recurring billing period.

You cannot schedule billing from a closed recurring billing period to post in the "In progress" recurring billing period. The billing amount must remain in its applicable recurring billing period. However, you can set the Invoice date to a date after the recurring billing period end date when you generate an invoice for the contract line.

To edit the billing schedule:

1. In the Billing schedule window, select Edit.
2. To change the Scheduled billing date, select in the Scheduled posting date column next to the desired entry and either enter a new date or use the calendar tool to select a date.
3. To split the amount:
   1. Select in the Amount column, enter the new amount
   2. Select the plus sign on the far-right of the grid to add another row to the billing schedule and enter the applicable amount. The total scheduled billing must equal the total scheduled amount.
4. Select Save. If the changed billing total does not equal the scheduled amount, an error message appears. Select Back, fix the applicable amounts, and select Save again.

Set the billing day for the recurring billing schedule

The contract Start date determines the start day of each recurring billing period. The contract line Billing frequency (Monthly, Quarterly, or Annually) determines the length of each recurring billing period.

When you create the contract:

• If you want the recurring billing cycle to follow a calendar month, use Month 01 as the contract start date (for example, June 01).
• If you want the start day of the recurring billing period to be mid-month, use Month ## day as the contract start date (for example, June 14)

View evergreen forecast data

Intacct creates a renewal forecast schedule for up to 60 months from the current date for evergreen contract lines. You can create reports to see the evergreen forecast data using Interactive Visual Explorer, Interactive Custom Report Writer, or Custom Report Writer.

When building a renewal forecast report for billing data, use the Contract billing schedule entry object as the primary data source. Then make sure to include the Schedules status field from the related Contract billing schedule object and the Period value from the related Contract line object.

Field descriptions

Schedule grid