Enhanced interface

Editable fields by asset state—Fixed Assets Management

An asset’s state determines which fields you can edit. Fields marked Yes are editable, and fields marked No are not editable.

Editable fields by asset state (Yes=Editable, No=Not editable)
	Construction in progress	Ready for review	In service	Disposed	Split
Asset ID	No	No	No	No	No
Asset name	Yes	Yes	Yes	Yes	No
Status	Yes	Yes	Yes	Yes	No
Serial number	Yes	Yes	Yes	Yes	No
CIP asset	No	No	No	No	No
State	Yes (indirectly) Capitalize the asset	Yes (indirectly) Place the asset in service Revert the capitalization	Yes (indirectly) Revert place in service (unless the asset was created from a split) Dispose of the asset fully	Yes (indirectly) Revert the full disposal or reverse the full disposal	No
Acquisition date	No	Yes (in some cases) Only the day and month are editable. Not editable if the asset was created from a split.	No	No	No
In-service date	N/A	N/A	No As a workaround, revert place in service and then place in service again to change the date.	No	No
Depreciate	No	Yes (in some cases) Not editable if the asset was created from a split.	No	No	No
Quantity	No	Yes	No	No	No
Asset cost	Yes (indirectly) Add costs to a CIP asset	Yes (in some cases) Not editable if the asset was created from an AP purchase invoice, split, purchasing transaction, or was adjusted. As a workaround, adjust the asset.	Yes (indirectly) Adjust the asset	No	No
Salvage value	No	Yes (in some cases) Not editable if the asset was created from a split.	No	No	No
Asset type	Yes	Yes (in some cases) Not editable if the asset was created from a split.	Yes (in some cases) Not editable if the asset was created from a split.	Yes (in some cases) Not editable if the asset was created from a split.	No
Parent asset	Yes	Yes	Yes	Yes	No
Description	Yes	Yes	Yes	Yes	No
Notes	Yes	Yes	Yes	Yes	No
Attachment	Yes	Yes	Yes	Yes	No
Asset tag	No	Yes	Yes	Yes	No
Source	Yes (indirectly) Edit the source AP purchase invoice	Yes (indirectly) Edit the source AP purchase invoice	Yes (indirectly) Edit the source AP purchase invoice	Yes (indirectly) Edit the source AP purchase invoice	No
Source line no.	Yes (indirectly) Edit the source AP purchase invoice	Yes (indirectly) Edit the source AP purchase invoice	Yes (indirectly) Edit the source AP purchase invoice	Yes (indirectly) Edit the source AP purchase invoice	No
Asset classification	Yes (in some cases) Not editable if the asset was created from an AP purchase invoice or purchasing transaction.	Yes (in some cases) Not editable if the asset was created from an AP purchase invoice, purchasing transaction, split, was capitalized, or was adjusted.	No	No	No
CIP GL account	Yes (in some cases) Not editable if the asset was created from an AP purchase invoice or purchasing transaction.	No	No	No	No
Asset GL account	Yes	Yes (in some cases) Not editable if the asset was created from an AP purchase invoice, purchasing transaction, split, was capitalized, or was adjusted.	No	No	No
Accumulated depreciation GL account	Yes	Yes (in some cases) Not editable if the asset was created from a split.	No	No	No
Depreciation expense GL account	Yes	Yes (in some cases) Not editable if the asset was created from a split.	No	No	No
Disposal GL account	Yes	Yes (in some cases) Not editable if the asset was created from a split.	Yes (in some cases) Not editable if the asset was created from a split.	No	No
Provision derogatory GL account	Yes	Yes (in some cases) Not editable if the asset was created from a split.	No	No	No
Accumulated provision derogatory GL account	Yes	Yes (in some cases) Not editable if the asset was created from a split.	No	No	No
Reversal derogatory GL account	Yes	Yes (in some cases) Not editable if the asset was created from a split.	No	No	No
Depreciation rule ID	No	No	No	No	No
Depreciation method	Yes	Yes (in some cases) Not editable if the asset was created from a split.	No	No	No
Depreciation rate	Yes	Yes (in some cases) Not editable if the asset was created from a split.	No	No	No
Journal rule	Yes	Yes (in some cases) Not editable if the asset was created from a split.	No	No	No
Useful life	Yes	Yes (in some cases) Not editable if the asset was created from a split.	No	No	No
Useful life units	Yes (indirectly) Edit the journal rule	Yes (indirectly, in some cases) Edit the journal rule	No	No	No
Convention	Yes (indirectly) Edit the journal rule	Yes (indirectly, in some cases) Edit the journal rule	No	No	No
Journal ID	Yes (indirectly) Edit the journal rule	Yes (indirectly, in some cases) Edit the journal rule	No	No	No
Book ID	Yes (indirectly) Edit the journal rule	Yes (indirectly, in some cases) Edit the journal rule	No	No	No
Allocation	Yes	Yes (in some cases) Not editable if the asset was created from a split.	Yes (in some cases) Not editable if the asset was created from a split.	No	No
Dimensions	Yes	Yes To change the location to a different entity, transfer the asset.	Yes To change the location to a different entity, transfer the asset.	No	No
User-defined dimensions	Yes	Yes	Yes	No	No
Custom fields	Yes	Yes	Yes	Yes	No