Purchasing

Line-level matching enhancements for AP Automation with Purchasing—Early Adopter

We're continuing the Early Adopter program for line-level matching with new enhancements this release. Line-level document matching introduces a more precise way to automate transaction processing with AP Automation with Purchasing.

Key benefits

  • Increases the accuracy of transaction data by using the supplier document as the source of truth.

  • Flags discrepancies in quantity or price between the automated transaction and source transaction, allowing you to quickly identify and resolve line entry mismatches.

  • Helps reduce manual corrections and improves automated transaction draft accuracy.

What's new

This release we've enhanced line-level matching with the following updates.

View exceptions in line entries

View a summary of exceptions when there are discrepancies between matched transaction lines. For example, the purchase order has an item price of $5, but the PO purchase invoice charged you $8 for that item.

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  1. Select View exceptions to see the discrepancy summary when AI flags lines that do not match.

  2. Edit the automated transaction lines or override the exceptions as needed.

Add lines from a source transaction

Add line entries when AI does not extract all line entries from the supplier document. You can add lines from the matched source transaction or other source documents.

  1. Go to Purchasing > Setup > Configuration.

  2. In the Enable functionality section, select Enable conversions for multiple source documents.

  3. Save your changes.

  1. Go to Purchasing > All > Automated transactions.

  2. Select Edit next to the transaction.

  3. Add a new line entry to the automated transaction.

  4. Select Show details.

  5. Select the Source document ID for the transaction that you want to add lines from.

  6. Select the lines to add to the automated transaction.

  7. Save your changes.

What's the Early Adopter program?

The Early Adopter program is available to a select group of customers who test new features and provide feedback. Your input will help us refine and improve these features before the general release.

If you want to be considered for the Early Adopter program, complete this form today.

Permissions and other requirements

Subscription

Purchasing

Accounts Payable

AP Automation

Sage Cloud Service

Regional availability

All regions

User type

Upload transactions for Purchasing automation

  • Business, Platform, Project manager, or Warehouse user

View, edit, and post automated transactions

  • Business, Platform, Project manager, or Warehouse user

Move a draft transaction to the Accounts Payable workflow

  • Business user

Permissions

Accounts Payable (to change a draft transaction to an AP AP purchase invoice)

  • AP purchase invoices: Add

Purchasing (to view or edit the automated transactions)

  • Automated transactions: List
  • Purchasing transactions: View, Edit, Add, Delete, Override exceptions
Configuration
  • Select Enable draft mode for the top level and each entity
  • Select Automate transactions with document matching
  • Select Enable line-level matching
  • Select Enable conversions for multiple source documents